Author: adaptiman

  • Packing

    As I finalize the items that I’m taking, as always, I’ve packed too much. I’ll pack my gear several times before Friday and begin to cut items that would be nice to have but I really don’t need. Once on the trail, as I make that first ascent, I’ll vow to cut another group of items that I really don’t need. After about a week, my body will have adjusted to the “net” weight of hiking – the balancing point when the weight of my wants are in equilibrium with my needs.

    Isn’t life like that? Aren’t we always engaging in a balancing act – time, money, relationships, attention, work, love? The trail teaches us to be honest with what we really need to take along the way. Our bodies don’t want us to carry anything extra as we ascend that slope. In reality, our bodies need little on the trail other than warmth, water, and a little food (much less than we think we need). I find that as I get older, my list of things I “need” grows shorter. Practically, that means that much in my life is a luxury. Or perhaps I’ve just learned to view it as such.

    What else to I need to cut? What else looks like a need, but is in reality a want?

  • The Cost of Living in The World

    As the time draws near for me to step-off, the reality of being gone for a month is beginning to sink in. Routine things like paying bills, adding chlorine to the septic tanks, bathing the dog, and checking the mail have to be addressed. Of course it helps to have a family that will take care of things while I’m gone. The minutiae of daily life reminds me of the story of Martha and Mary in the New Testament. You see, I’m more prone to be a Martha, distracted by the preparations of the day with my head turned down to the things of the world, rather than looking up to God, to the one thing that really matters. This is why I’m looking so much forward to this trip. I will have an extended period of time, really the longest in my life, to step out of the details of the world and concentrate on my mental, physical, and spiritual health without the worry of the day-to-day.

    It also makes me consider time. The last 30 years of work haven’t seemed that long. I’ve gotten married, raised five kids, earned two advanced degrees, and held leadership positions with half a dozen organizations. I’ve accomplished everything I set out to do professionally . Yet, I don’t feel that old. For the first time since graduating from college, I won’t have a full-time “nine to five” job. My situation has changed. I’ll have more time to do other things. But my mind always seems to turn back to the trail.

    When you’re out there, your mind, body, and soul reset. I always notice it after about a week when I start to get emotional. I’ve described it to my wife as “my heart learning to beat again.” Little things and memories feel much deeper. I think about people I love and those I’ve lost. I sense the world around me differently – the smell of the earth after a sudden shower, the warmth of a sunbeam on my arm stabbing through the dense canopy. It feels like my spirit is a bottle being uncorked.

    Don’t get me wrong – hiking is hard. Hiking is “deprivation,” which is why new hikers almost always have one of two reactions to long-distance backpacking. Some “embrace the suck” and get what it’s all about. They’ll be back. Others, when you ask them about their experience reply, “It’s not what I expected.” Well, what did you expect? Here’s hiking in a nutshell: you wake up, walk, eat, walk some more, eat, sleep, wake up and walk some more – simplicity itself. But when you return to the real world, you see things differently, and long to get back to it.

  • Because it’s there…

    Fifty days from now, I will be retired and on a plane heading to Washington, DC to start a month-long trek on the Appalachian Trail. I’ve been hiking the AT for about 15 years now and covered a respectable portion of it. But I’ve never been gone for a month, and never by myself. The question is, “why would a 57 year-old fat guy want to sign up for that kind of deprivation? I’ve been asking myself that same question since I decided to go. While the real reasons are still a bit murky, there are three explanations which I think cover most of the “why.”

    The first reason is physical. My current job does not afford me much exercise during the week. I sit (or stand) at my desk most of the day. While working from home has helped a lot by allowing me to move about a little – doing a load of laundry, feeding the chickens, checking the mail, I still struggle to exercise. I usually walk 2.25 miles each morning with the dogs “guarding” me the whole way. This helps but it’s not enough.

    Diet is an area I’ve struggled with for years. While I can attribute some of it to the Staton genes, most of it is a lack of discipline, I’m afraid. I learned long ago that the only way to lose weight is to execute a combination of exercise and diet and make it a matter of habit. I can do the first, but have trouble with the second. This hike is going to be physically challenging for me, and I don’t know if I can make it. But if I do, I know that I will be thinner, fitter, and feel better about myself. I’m hoping that this will start me off on the right foot as I enter retirement.

    The second reason is emotional. Most folks wouldn’t suspect it of me, but I’m greatly affected by news, politics, conflicts, wars, the economy, basically what’s going on around me. Right now the world is crazy, and I’m letting it get to me. I know from previous long-hike experiences that unplugging from society for an extended time has tremendous positive effects on your mental and emotional state. You see the world with different eyes after being on the trail for a few weeks. I need to unplug and reset my brain. This will allow me to properly prioritize the things that really matter to me – my wife and family, my professional goals, my eccentric hobbies.

    The third and perhaps most important reason is spiritual. I’m studying to be a Deacon in the Catholic Church. Right now, I’m called an “Inquirer” which means I’m a nobody. The Inquirer phase lasts 18 months and is designed to examine you in every aspect of your life to see if you can potentially be a Deacon. It’s also a time to discern if God is calling. I think he is, but I’m not sure. So this hike will give me ample opportunity to talk to God and figure out if he really wants me to be a Deacon.

    When George Mallory was asked why he wanted to climb Mount Everest, he famously replied, “Because it’s there.” I think that’s the short answer to my question. It focuses attention on the external object such as the mountain or the trail. But I’ll bet that Mallory did it for personal reasons as well.

  • The Bull is Dead.

    I bet that got your attention. This is the first line from a well-known story that illustrates the difference between pyramid reporting, and inverted pyramid reporting. Pyramid reporting, also known as academic style reporting, is characterized by starting with a problem statement, elaborating on the background, discussing influencing factors and finally stating the conclusions. When the academic approach is used to give project status reports, people who are still awake for the punch line are silently praying, “Please! Kill me now!”

    Contrast this with the inverted pyramid reporting style. In this formulation, the report which begins with the conclusion, followed by the most important facts and, finally, the details. A more engineering-oriented description of these steps, quoted from the article, would be;

    1. Punch line: The facts; no adjectives, adverbs or modifiers. “Milestone 4 wasn’t hit on time, and we didn’t start Task 8 as planned.” Or, “Received charter approval as planned.”

    2. Current status: How the punch-line statement affects the project. “Because of the missed milestone, the critical path has been delayed five days.”

    3. Next steps: The solution, if any. “I will be able to make up three days during the next two weeks but will still be behind by two days.”

    4. Explanation: The reason behind the punch line. “Two of the five days’ delay is due to late discovery of a hardware interface problem, and the remaining three days’ delay is due to being called to help the customer support staff for a production problem.”

    We have all sat through reports that start with all the reasons why something did or didn’t happen. I think we should focus on the inverted style of reporting. It’s more efficient and keeps us sane, even if we have to kill the bull.

  • You want me to do WHAT?!?!

    Nobody likes email retention, especially me. Believe me. No … really. Why on earth would I ask you, a productive researcher with no time for chit-chat, much less time to police your email, to spend time looking at your email, pondering it, and (hopefully) deleting a bunch of it? No sane person would do that.

    As it turns out, email retention, while it can be painful, is actually a good thing, for you and for the agency. There are two main risk-related reasons to implement email retention.

    Risk Reduction

    First, email retention policies, “…are driven by the risk of TPIA requests, litigation subpoenas, and discovery requests, along with the requirement to eliminate transitory information and to properly maintain other state records,” says TAMUS General Counsel Brooks Moore, who is our System expert on this topic. “An automatic delete policy is a best practice,” he states. Furthermore, researchers that are reticent to implement email retention, “have [probably] not been involved in the voluminous email and document production from a number of TTI open records requests and discovery requests/subpoenas (guardrail litigation, etc.).  In my experience, once a researcher has experienced this, they become an advocate for automatic delete policies.”

    “An automatic delete policy is a best practice.”

    Brooks Moore, TAMUS General Counsel

    Retention Compliance

    Second, retention of important information, i.e., state records, should not be maintained in email, “but should be retained in approved systems for electronic files and state records.  An automatic delete policy encourages compliance with these requirements by forcing employees to properly file emails outside of email for continued preservation.” What are those approved systems? For TTI, OneDrive, mainly. On the flip-side of this argument, most emails are NOT considered state records, but transitory information. Transitory information should NOT be kept as it is not subject to records retention. Keeping it incurs risk as noted above.

    Reducing risk and increasing retention compliance are a one-two punch that helps keep us safe and secure.

    Related Links

  • NIS Strategic Plan Posted

    NIS recently published an updated strategic plan. High-level objectives include:

    • Move Toward a Cloud-First Environment
    • Support Mobile-First Computing
    • Support Research Computing
    • Develop NIS Staff
    • Mature IT Service Management Practices